Monitoring Process

Monitoring Process

Attendance Status definitions according to HB 410:


"Habitual Truancy" is a student who is absent WITHOUT legitimate excuse for 30 or more consecutive hours, 42 or more hours in a month or 72 hours or more in a school year.


"Excessive absence" is 38 or more hours in a school month WITH or WITHOUT a legitimate excuse or 65 or more absent hours in a school year.


Attendance Process:


Attendance is taken daily for every YCSD student.  Attempts to notify parents/guardians of absent students are completed within the first two hours of the beginning of the school day. Every amount of time missed during the school day is accumulated in the student record.


Every building has an identified attendance team member that notifies all members twice weekly of students exceeding attendance thresholds.


Each school building has an Attendance Team that meets weekly to review student violations, compliance with excessive absence violation notices, compliance with habitual truancy written notices, meeting invites, previous school attendance self reporting, attendance plan creation and plan compliance reviews.



Below is a guide of how our Attendance Monitoring and Intervention Process is designed to work:


The building Educational Support for Attendance (ESA), attendance clerk, is to mail and document the mailing of Pre-Threshold notices. This is designed to alert the student and parent/guardian of the student's current attendance absences. These letters clearly define attendance violations but indicate that the student has NOT exceeded any violations. A copy of the letter is maintained at the building and provided to the district Office of Attendance. Identified building staff logs the letter in the students Absence Intervention Page.



At every threshold violation, excessive or habitual, a letter is mailed to the parent reflecting the most recent violation. A copy of the letter is maintained at the building and provided to the district Office of Attendance. Identified building staff logs the letter in the students Absence Intervention Page.


When a student has their first habitual violation of any kind, the attendance team invites the parent to the school for a meeting.  An Absence Intervention Plan is developed at the scheduled meeting time.  Should the parent fail to attend, the school proceeds in writing the intervention plan. A copy of the plan is mailed within seven (7) days of its creation.


The Absence Intervention Plan is in effect for 60 days.  The team will them review the plan for success at each weekly meeting.  Without success, the school can refer the student to juvenile court for additional services at the 61st day.  Active plans can be referred to juvenile court without waiting the 61 days if the student has an additional consecutive or monthly “Habitual” event.


As designed, we instituted attendance thresholds before the deadlines of HB410 and discuss students weekly.  We attempt to engage students/families before interventions become mandatory.



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